Dear Members,
Announcement of Extraordinary General Meeting:
The Board of the British Chamber of Commerce in the Slovak Republic ("BCC SR or Chamber") convenes an Extraordinary General Meeting ("EGM") which will take place: at 2:00 p.m. on Monday 28 September 2020 at via Microsoft Teams.
Agenda of the EGM:
1. Introduction by Mrs. Karen Eastwood, the Chairwomen of the Board.
2. Presentation on the past year's activities of the Chamber by Mrs. Hajni Hayler, the Executive Director.
3. Approval of the Annual Report for 2019 and the Budget for 2020 included therein.
4. Approval of the Financial Report for 2019.
5. "Meet the Candidates" for members of the Board.
6. Election of new members of the Board.
7. Miscellaneous.
You are therefore more than welcome to participate in the Extraordinary General Meeting during which the above mentioned points will be presented and discussed and you can help by your personal vote to implement them within BCC SR. You can register you and your firm's attendance for the EGM by Friday 25 September 2020.
A./ Voting possibilities:
Members and Associate Members have due to the impact of COVID 19 and associated restrictions only the option of voting electronically via any of the options for voting at the Extraordinary General Meeting:
1. vote in person (the person voting is a member on its own right);
2. vote as the statutory representative of the Member;
3. vote by an authorised representative – (i) employee authorized to act on behalf of the Member in relation to the Chamber in accordance with Section 4.1 (g) of the Articles of Association or (ii) representative on the basis of a Power of Attorney granted by the Member (statutory body of the Member).
The authorisation of a Member or an Associated Member to his/her representative for representation in the EGM must be delivered not later than as at the EGM. We provide a form of Power of Attorney for this purpose.
The voting shall be conducted exclusively via electronic means. For this purpose, please see below the instructions.
Please see the below instructions for Electronic Voting for approval of the proposed resolutions No. 1 and No. 2 and on the voting of the members of the Board:
The following rules must be adhered to:
1. Print out the BallotPaper voting form.
2. Mark it with your votes.
2. Scan the completed Ballot Paper and send it to the following email address info@britcham.sk.
3. Mrs. Karen Eastwood, the Chairman of the Board, was appointed by the Board to grant the decisive vote in the event of tie.
To provide you with further information on the above please find also the following documents attached in the email that was sent to you.
i) Invitation for the Annual General Meeting;
ii) Proposed resolutions Nos. 1, 2, and 3;
iii) Annual Report and Budget for 2020 included therein, Financial Report for 2019 being available for inspection at the following address of the Chamber – Mostová 6, 811 02, Bratislava;
iv) Information on the Candidates for members of the Board;
v) Ballot Paper.
Note: this online event is for our members only.
